Search Incoming/Outgoing Archive

At the Admin, Domain and Email level, you can search for incoming and outgoing archived message logs. You can search your own message archive when logged in to the Email Level Control Panel as an Email user or you can search your domains' archived messages from the Admin and Domain Level Control Panels.

Before you can search your Archive, you need to:

To search your archived messages:

  1. Select Archiving > Search - Incoming for incoming logs or Archiving > Search - Outgoing for outgoing logs

    2. This opens the Incoming or Outgoing Log Search with the In archive filter enabled and the search results displayed.

  2. To regenerate the index to include all recent archived messages, click on Regenerate Index at the top of the page. This allows you to search archived message content at Domain level. This means that you can search within archived messages and attachments

    3. In Archiving > Settings, at the Domain Level, you can choose the archive indexing options. If you select everything, the index creation will take longer due to the amount of data to parse. If you limit your selection e.g. headers, html and text, then it will take a lot less time to index your messages. For more information, see Manage Archive Settings.

  3. If you want to filter further, use the Query Rules panel to add more rules using the + New rule link
  4. Use the Customise dropdown to choose what information is displayed for each message e.g. Timestamp, Auth domain, sender, recipient

  5. Click on Show Results

    6. The search results are displayed at the bottom of the page:

    If you are logged in as the domain user for the domain, or as an admin user whose access to view/export Archive messages is restricted (in Users & Permissions - Manage admins by activating Protection for archived messages), you will not be able to view message content. If you click on a message in the Archive search results you will be prompted to go through an authentication process in which you can authenticate as an Email user by logging in with your credentials. Only then will you be able to see your own message content - and not that of any other user.

  6. For listed results, you can perform a variety of actions including:

    7. Actions Available on Log Search Results

    In the Search Results listed you can carry out a variety of actions.

    Actions Available for Message Statuses

    Key

    The following icons indicate the action's availability per message status:

    Key Status Description
    Available The action is available for all messages with this status
    Available if additional criteria met The action is available for any message with this status, so long as an additional criteria is met (see * for additional information)
    Not Available The action is not available for any message with this status
    Incoming
      Allow/Block Troubleshoot Continuity Quarantine Management Archiving
    Status/Action Add allow list filtering rule Add block list filtering rule Add sender to allow list Block recipient Block sender Block sender and remove from quarantine Change action for messages like this Delivery issue log Download quarantined message Export as .CSV Recipient callout Remove from queue and notify sender Retry delivery from queue Sender callout Telnet SMTP test Compose Reply Download queued message Remove from queue View email Release from quarantine Release from quarantine Release and train from quarantine Remove from queue and train as spam Train as spam Delete archived message Export message from archive Redeliver archived message
    auto-released * * * *
    blackholed * * * *
    bounced * * * *
    delivered * * * *
    delivery-failed * * * *
    not-accepted
    quarantined
    quarantine-expired
    quarantine-removed
    queued * * *
    queue-frozen * * *
    queue-bounced * * * *
    queue-removed * * * *
    queue-expired * * * *
    rejected
    released * * * *

    Some actions may not be available for Email Level Users.

    Outgoing
      Allow/Block Troubleshoot Continuity Quarantine Management Archiving Identity Management
    Status/Action Add allow list filtering rule Add block list filtering rule Add sender to allow list Block recipient Block sender Block sender and remove from quarantine Change action for messages like this Audit Log Delivery issue log Download quarantined message Export as .CSV Recipient callout Remove from queue and notify sender Retry delivery from queue Sender callout Telnet SMTP test Compose Reply Download queued message Remove from queue View email Release from quarantine Release from quarantine Release and train from quarantine Remove from queue and train as spam Train as spam Delete archived message Export message from archive Redeliver archived message Add and configure identity Lock identity Lock user
    auto-released * * * * * *
    blackholed * * *
    bounced * * *
    delivered * * *
    delivery-failed * * *
    not-accepted * *
    quarantined * *
    quarantine-expired * *
    quarantine-removed * *
    queued * * * * *
    queue-frozen * * * * *
    queue-bounced * * * * * *
    queue-removed * * * * * *
    queue-expired * * * * * *
    rejected * *
    released * * * * * *
    secure-delivered * * * * * *

    Some actions may not be available for Email Level Users.

    • Add Allow list filtering rule - Add a custom incoming Allow list filtering rule. See Add an Incoming Allow list Filtering Rule
    • Add Block list filtering rule - Add a custom incoming Block list filtering rule. See Add an Incoming Block list Filtering Rule
    • Add Sender to Allow list - Add the sender to the Allow list, causing all future messages from this sender address to be accepted by the filter. See Manage Incoming Sender Allow list
    • Block recipient - Add the recipient to the Block list, causing all future messages to this recipient address to be treated as spam. See Manage Recipient Block list
    • Block Sender - Add the sender to the Block list, causing all future messages from this sender address to be treated as spam. See Manage Incoming Sender Block list
    • Block sender and remove from quarantine - Remove the message from the quarantine and Block list the sender, causing all future messages from this sender address to be treated as spam. See Block Sender and Remove Quarantined Messages
    • Change Action for messages like this - Incoming messages only - Add a custom action to incoming messages to change the response from Mail Assure, see Customise Actions

      This action currently only appears if you have included the main class, sub class, and extra class columns in your search.

    • Compose reply - Reply to the sender of the message using the inbuilt using the Compose Email tool with the original message subject, and recipient prepopulated
    • Download Queued Message - Download the email(s) as .eml format in a .zip
    • Remove from queue - Delete the message(s) from queue
    • View email - View the content of the email in the dashboard. See View Message Content
    • Delete archived message - Hide the message in the archive, this will mean the selected message(s) are no longer visible to any user viewing the Archive
    • Download archived message - Download a copy of the archived message(s) to your machine as .eml format in a .zip
    • Redeliver archived message - Redeliver the archived message to the recipient(s). This is useful if the message cannot be found in the email inbox